Calendar

The Calendar holds your meetings and events, books rooms and equipment, and shows everything else that has a date — approved absences from Time, appointments from Bookings, due dates from Boards, project dates from Projects and reminders from Reminders — as read-only overlays. It is the one place to see your whole week; each overlay is still managed in the module that owns it.

Where to find itCopy Anchor Link

• Open Calendar from the sidebar's app row or All apps (/calendar), or press ⌘K and type calendar.
• The sidebar holds the month picker, Calendars (yours and the ones shared with you), Elsewhere — the overlays from other modules, each with its own toggle — and, at the bottom, Calendar settings.
• Calendar settings (/calendar/settings) — the gear in the toolbar, or Calendar settings at the bottom of the sidebar. Calendar at the top of its sidebar, or its breadcrumb, leads back.

Roles and permissionsCopy Anchor Link

Roles: Viewer, Member, Manager, Administrator, granted at System console → Access → Roles. Every member can see that a colleague is busy (free/busy); reading a colleague's event titles needs a share or the right role. Adding rooms needs the permission to manage resources. Events marked private or confidential stay private.

Main workflowsCopy Anchor Link

Switch views and move aroundCopy Anchor Link

Use Day, Week, Month, Year or List in the toolbar, Today to come back, and the arrows (or the keyboard — Keyboard shortcuts lists them) to move. List shows only the days that have something on them; a stretch with nothing in it offers New event.

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1. 1Day to ListDay, Week, Month, Year or List; List shows only the days with something on them.
2. 2TodayComes back to today; the arrows beside it move back and forth.
3. 3New eventOpens the editor for a new event; double-clicking a slot does the same.
4. 4Write an event in a lineType “Lunch with Max Thursday 12–13” and press Enter to check it.
5. 5ElsewhereRead-only overlays from other modules, each with its own toggle.

Create an eventCopy Anchor Link

1. Press New event, double-click a slot, or type into Write an event in a line (for example Lunch with Max Thursday 12–13) and press Enter to check it.
2. Add attendees, a room, a repeat rule and a reminder in the editor.
3. Save. Attendees are invited; a room with auto-accept confirms at once.

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1. 1What it isThe event’s title; day and time follow below.
2. 2RepeatsThe repeat rule, here every Thursday.
3. 3Remind meA reminder only you get.
4. 4Who is comingThe attendees and the room, each with their answer.
5. 5Ask a colleagueInvites somebody from the organisation; a room is added the same way.

Share a calendarCopy Anchor Link

1. In the sidebar, press Share beside a calendar you manage.
2. Pick a colleague to let them read it (Can read), or after Give everybody here choose Busy only or Can read for the whole organisation. The list at the top shows who holds which level; Can write and Can share it too can only be given through the API, and show up there when they have been.
3. Subscribe from outside creates a link Outlook, Apple Calendar or Google can poll. Treat the link like the calendar itself; Stop the subscription revokes it.

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1. 1Share it with somebodyPick a colleague to share the calendar with.
2. 2Give everybody hereGives the whole organisation a level at once.
3. 3Subscribe from outsideA link Outlook, Apple Calendar or Google can poll; treat it like the calendar itself.
4. 4Stop the subscriptionRevokes the link.

Connect Google, Microsoft 365 or iCloudCopy Anchor Link

1. Open Calendar settings.
2. Choose Connect Google, Connect Microsoft 365, Connect iCloud or Connect another server (CalDAV). For iCloud use an app-specific password.
3. Pick which calendars of that account to mirror and whether Changes travel one way or both ways.
4. Changed in two places lists meetings edited on both sides; Put mine back restores yours.

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1. 1Rooms and equipmentWhat people can book: name, location, capacity and whether it accepts by itself.
2. 2Connect GoogleMirrors a Google calendar here; Microsoft 365 and iCloud beside it work the same way.
3. 3Connect another serverAny CalDAV server.
4. 4Bring a file inImports an .ics file onto a calendar you can write to.

Bring a file inCopy Anchor Link

Calendar settings → Bring a file in: choose the calendar it goes Onto (one you can write to) and pick The file, an .ics. The result says how many events were written, updated and left out.

Settings and adminCopy Anchor Link

• Calendar settings (/calendar/settings): rooms and equipment that can be booked (name, location, capacity, auto-accept), connected calendars, and Bring a file in.
• Time zone, first day of the week, default event length, default reminder and whether calendars may be subscribed to: System console → Marketplace → Calendar. The settings page links there for whoever may open the Marketplace; everybody else is told that an administrator sets them.
• Roles: System console → Access → Roles.

How Calendar relates to other modulesCopy Anchor Link

TipsCopy Anchor Link

• Turn off an Elsewhere source in the sidebar when the week gets crowded.
• A room is a calendar too: book it by adding it to an event.