Time

Time records when you work and what you work on — separately. Clocking in and out measures attendance; booking hours against projects and activities measures work. Your working week sets what each day is expected to be worth, and the difference builds up as your balance. Periods are submitted, approved and eventually locked. Holiday comes out of an entitlement; sickness is reported, never with a diagnosis.

Where to find itCopy Anchor Link

Open Time from the sidebar's app row or All apps (/time). Its sidebar is grouped:

Your own time (no heading)

Team

Setup

Entries you cannot use are hidden. The foot of the sidebar shows a running timer (with Stop) and your Balance; select the balance to open your Hours account.

Every page above is also in the search palette: press ⌘K and type, for example, timesheet or absence. Time approvals and Time reports are offered to whoever may approve or read the team's time; Rates and Time administration to whoever configures Time.

Roles and permissionsCopy Anchor Link

Roles: Employee, Team lead, HR, Administrator, granted at System console → Access → Roles. Every member can use their own time (self-service). A team lead approves for their team; an administrator configures the module. While an approver is away, their approvals can be handed to a colleague for a stretch of days under Administration → Approval delegations. That page is open to administrators and HR, so a team lead without either role asks one of them to set it up. HR can hand over only their own approvals; an administrator can hand over anybody's.

Main workflowsCopy Anchor Link

Clock in and outCopy Anchor Link

1. Open Today.
2. Press Clock in. Take a break and Back from break pause and resume.
3. Press Clock out at the end of the day.
4. Forgot to start the clock? Adjust the clock → Start earlier, with a reason.

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1. 1Back from breakEnds the break and starts the clock again; Take a break pauses it.
2. 2Clock outStops the clock at the end of the day.
3. 3Adjust the clockForgot to start the clock? Start earlier, with a reason.
4. 4BalanceRecorded against expected hours; opens your Hours account.

Book time on a projectCopy Anchor Link

1. Open Project time.
2. Start the timer on a project and activity, or Add by hand.
3. Today tells you how much attendance is not on a project yet — Book it now jumps here.
4. From a project's overview, Book time opens Project time with that project already chosen in the timer and the filter (/time/entries?project=<id>). A project you cannot book on is ignored and the page opens unfiltered.
5. Narrow the list by range, Customer, Project or billable. When the filters leave nothing, the page says so and offers Clear filters.

The running timer stays visible at the foot of the sidebar on every Time page.

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1. 1Stop the timerThe running timer, with its project and activity; stopping it books the time.
2. 2Add by handBooks time you did not run the timer for.
3. 3FiltersNarrow the list by range, Customer, Project or billable.
4. 4Running timerStays at the foot of the sidebar on every Time page, with its own Stop.

Submit a periodCopy Anchor Link

1. On Today, press Submit this week (or day/month, depending on your organisation's period).
2. An approver approves or sends it back with a reason. A sent-back period shows the reason; fix it and Submit again.

Ask to be away or report sicknessCopy Anchor Link

1. Open Absence.
2. Ask to be away for holiday or leave; Report sickness for illness.
3. Requests waiting on a decision appear under Waiting on a decision and in My requests.
4. Who is away on the same page, or the Planner, shows colleagues' absences.

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1. 1Ask to be awayAsks for holiday or leave.
2. 2Report sicknessReports illness, never with a diagnosis.
3. 3HolidayThe days of your entitlement still left this year.
4. 4Waiting on a decisionRequests nobody has answered yet; they are in My requests too.
5. 5Who is awaySwitches from your own absence to your colleagues’.

Approve (team leads)Copy Anchor Link

1. Open Approvals (the badge counts what waits). It opens on the first of Absence, Timesheets and Corrections that has something waiting.
2. Approve or send back timesheets, absences and corrections.
3. From a person's record in People, the Time panel badges open Approvals narrowed to that person (/time/approvals?employee=<user id>). The narrowing applies only when that person is in your queue; otherwise the whole queue shows. Remove the Person chip to see everybody.

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1. 1What to decideAbsence, Timesheets and Corrections, each with how many wait.
2. 2CommentWhy: required to reject, optional to approve.
3. 3ApprovePress and hold to confirm.
4. 4Ask for a changeSends the request back to be changed; Reject beside it needs a comment.

Report and exportCopy Anchor Link

1. Open Reports.
2. Choose a range and group by project, activity, person, link or day.
3. Export writes a file; large exports run in the background.

Settings and adminCopy Anchor Link

Administration (/time/admin/people) holds:

• Working weeks — each person's expected hours per day.
• Holiday entitlement — days per year.
• Approval delegations — who covers for whom.
• What time is booked against — customers, projects and activities available in Time.
• Closed periods — payroll or full locks.

A working week created from an employment contract in People is counted in the time zone on the employee record, or the person's own account zone when the record names none. Weeks created before this was the case may still say UTC, which shifts where each day starts and ends. To correct one, set the employee's time zone in People, then on the Employment tab add a period with the same hours starting on the date the correct zone should apply. Time opens a new working week from that date in the right zone and keeps the hours per day as they were. Days before that date stay as they were counted, and a date in a closed period is refused.

Rates (/time/rates) holds hourly rates and activities. Roles live at System console → Access → Roles; module settings at System console → Marketplace → Time.

How Time relates to other modulesCopy Anchor Link

TipsCopy Anchor Link

• Keep the timer in the sidebar running while you work; it survives navigation.
• The Planner's year view shows when the team is thin; the month view shows next week.